Exchange get email statistics

There are times when it can be useful and beneficial to have a good grasp on the details of what kind of mail traffic is running through your Exchange environment. Recently I have been tasked with coming up with some environmental statistics for our Exchange servers to help size a new project we are starting soon. There are a few different tools that will help to get a handle on your Exchange environment.

The first and quickest way to peer into your Exchange environment for some quick high level overview statistics is to use PowerShell. The following command can be used to grab some basics statistics such as the total mailbox size, average mailbox size, the max and the minimum sizes in your environment.

The next useful tool to gather up mail flow information uses the Microsoft Log Parser tool, which can be downloaded here. The log parser basically allows us to query the Exchange message transport logs to pull out interesting information. I found a great blog post that describes the process of using the log parser tool to query the message tracking logs to help determine daily send and receive traffic in your Exchange environment.

After downloading and installing the Log Parser you must run the command he has listed on his site using CMD, otherwise you will have to modify his commands to use PowerShell. For this command to work correctly you must also navigate to the correct location where the transport logs are being stored. In the default install of Exchange they are stored in:. Another important thing to keep in mind is that you need to run this command on each server that has either the Hub Transport or Edge Transport role installed because each server houses a unique set of log files.

This is a very robust script that gathers a lot of specific information for a particular set of logs files. Essentially this script functions similarly to the above Log Parser, except it grabs a lot more detail for a particular date. This is easy to get working, just copy the script from the link into a. If the EMS is not installed then this script will not function correctly.

The script will output some interesting details for each individual user including things like:. And output this information into a CSV file so it easy to manipulate the data at that point. This kind of stuff is very useful in helping to determine things like average sent and received message size for example, I have not been able to provide that information to management easily until I found this script.

These methods are quick and will get you the information you need, which more often than not seems to be at least as detailed as the people requesting this information are looking for which is a win-win for everybody. If you have any other input or questions about mail flow statistics feel free to let me know.

You can also find him on Twitter and Facebook. NET framework 3. Design Group Policy for easy troubleshooting.Exchange Online offers many different reports that can help you determine the overall status and health of your organization. There are also tools to help you troubleshoot specific events such as a message not arriving to its intended recipientsand auditing reports to aid with compliance requirements.

The following table describes the reports and troubleshooting tools that are available to Exchange Online administrators. For a mapping of reports from the old Microsoft admin center, see Where did my Office report go? The following table describes when Exchange Online reporting and message trace data is available and for how long. Data availability and latency is the same whether requested via the Microsoft admin center or remote PowerShell. You may also leave feedback directly on GitHub.

Skip to main content. Exit focus mode. Note For a mapping of reports from the old Microsoft admin center, see Where did my Office report go? Note Data availability and latency is the same whether requested via the Microsoft admin center or remote PowerShell. Is this page helpful? Yes No. Any additional feedback? Skip Submit. Send feedback about This product This page.

This page. Submit feedback. There are no open issues. View on GitHub. Office groups activity : View information about the number of Office groups that are created and used. Email activity : View information about the number of messages sent, received and read in your whole organization, and by specific users.

Email app usage : View information about the email apps that are connecting to Exchange Online. This include the total number of connections for each app, and the versions of Outlook that are connecting. Mailbox usage : View information about storage used, quota consumption, item count, and last activity send or read activity for mailboxes. At the top of the dashboard, click Select a report.

In the in the drop-down list that appears, make one of these selections: Office section: Office groups activityExchange section: Email activityEmail app usageMailbox usage. These enhanced reports provide an interactive reporting experience for Exchange Online admins, which includes summary information, and the ability to drill down for more details.

Data loss prevention DLP : View information about DLP policies and rules that affect messages containing sensitive data as they enter and leave your organization. Exchange Online Protection EOP : View information about malware detections, spoofed mail, spam detections, and mail flow to and from your organization. Programmatically create the reports that are available in the Microsoft admin center by using Microsoft Graph.Have you ever needed to check how many e-mails a particular user sent and received in a day?

Or maybe in a week or in a month?

Distribution Groups Statistics

The following script will help you achieve this:. Besides writing his personal Exchange blog, LetsExchange. Thanks for the article. It does not count internal email though. I can log into the users mailbox and see some internal emails but the count is 0.

How can I include internally sent emails too? It does count internal emails. Then, you can differentiate between internal or external sender by looking at the sender's email address domain if you want to. If your search is not returning any results, make sure the -Start and -End parameters are correct, and ensure you actually have Message Tracking Log data for those dates.

Thank you for the reply. Thank you very much!! If you wanted to track emails sent by applications, for example, you could indeed use SEND instead. DELIVER is when a message is delivered to a local mailbox, so this is the best method to use to track emails that were actually delivered to a mailbox.

Hope this helps. I tried your suggestion but no matter the time period or user it always returns values of zero 0 for both sent and received. I am assuming you have Message Tracking Log enabled and logs for the time period you are searching? What do you get if you run:. Do you have Message Tracking Logs configured to retain logs for 1 year?

exchange get email statistics

The code is correct as long as the EventID wasn't changed. Have you tried with different dates try for the past 7 days for example. I believe its set at I ran below script and no totals for sent and received show AddMonths AddMonths 1 We stop on the first day of the next month i.

AddDays Update sent stats i. Below is script with me adding the company email addresses. And checked the result? I assume you have Message Tracking Logs configured to retain the logs for the period you are searching?

And check the result? You can pipe the output to Export-CSV for example, but this is a very basic "script" that wasn't really designed to export data to CSV Your email address will not be published. Learn about the latest security threats, system optimization tricks, and the hottest new technologies in the industry.

Over 1, fellow IT Pros are already on-board, don't be left out! TechGenix reaches millions of IT Professionals every month, and has set the standard for providing free technical content through its growing family of websites, empowering them with the answers and tools that are needed to set up, configure, maintain and enhance their networks.As an Exchange Administrator, have you ever wondered if all those Distribution Groups are actually being used?

Organizations running Microsoft Exchange Server are likely to have been running Exchange for a at least a few years and also likely to continue to do so for a while. After all those years, more and more distribution groups get created, some of them stop being used, some are simply forgotten, etc.

Maybe you got asked by the Audit department or by your manager for a list of the 20 most utilized groups, or maybe you are just curious. The good news is that as long as you have Message Tracking Logs enabled, you can easily get this information!

The easiest way to track messages sent to distribution groups is to list all the expansion events. When a user sends an email to a group, Exchange needs to expand that group in order to know who to send the email to.

And this is pretty much all the information we need. Using the following cmdlet, we can get a list of all the emails sent to distribution groups on the 1 st of January But what we really want is to know how many emails were sent to which groups during a particular time.

Not a problem! All we need to do is tweak the cmdlet above and add Group-Object :. Do not forget to add Get-TransportService or Get-TransportServer in Exchange and to get the logs across all transport servers if you have more than one!

If you are interested in getting the Top 20 most used groups, for example, this is also very easy:. Besides writing his personal Exchange blog, LetsExchange. Your email address will not be published. Learn about the latest security threats, system optimization tricks, and the hottest new technologies in the industry. Over 1, fellow IT Pros are already on-board, don't be left out!

Get Statistical Reports on Sent and Received Emails in Outlook by Date

TechGenix reaches millions of IT Professionals every month, and has set the standard for providing free technical content through its growing family of websites, empowering them with the answers and tools that are needed to set up, configure, maintain and enhance their networks. Nuno Mota Posted On January 27, You need to be assigned permissions before you can run this cmdlet.

Although this topic lists all parameters for the cmdlet, you may not have access to some parameters if they're not included in the permissions assigned to you. To find the permissions required to run any cmdlet or parameter in your organization, see Find the permissions required to run any Exchange cmdlet. A mailbox can have hidden items that are never visible to the user and are only used by applications. This example doesn't specify the FolderScope parameter and retrieves all the information about the user Chris in the Contoso domain.

This example uses the FolderScope parameter to view the statistics for calendar folders for the user Chris. This example uses the IncludeAnalysis switch to view the statistics of Tony's Recoverable Items folder. The Archive switch specifies whether to return the usage statistics of the archive associated with the mailbox or mail user.

You don't need to specify a value with this switch. Typically, you use the DiagnosticInfo parameter only at the request of Microsoft Customer Service and Support to troubleshoot problems.

The DomainController parameter specifies the domain controller that's used by this cmdlet to read data from or write data to Active Directory. You identify the domain controller by its fully qualified domain name FQDN.

For example, dc The FolderScope parameter specifies the scope of the search by folder type. Valid parameter values include:.

The ManagedCustomFolder value returns output for all managed custom folders. The Identity parameter specifies the identity of the mailbox or mail user. You can use any value that uniquely identifies the mailbox or mail user.

For example:. The IncludeAnalysis switch specifies whether to scan all items within a folder and return statistics related to the folder and item size. You should use this switch for troubleshooting purposes, because the command might take a long time to complete. The IncludeOldestAndNewestItems switch specifies whether to return the dates of the oldest and newest items in each folder.

To see the input types that this cmdlet accepts, see Cmdlet Input and Output Types. If the Input Type field for a cmdlet is blank, the cmdlet doesn't accept input data. To see the return types, which are also known as output types, that this cmdlet accepts, see Cmdlet Input and Output Types. If the Output Type field is blank, the cmdlet doesn't return data.

You may also leave feedback directly on GitHub. Skip to main content. Exit focus mode. This cmdlet is available in on-premises Exchange and in the cloud-based service. Some parameters and settings may be exclusive to one environment or the other. Use the Get-MailboxFolderStatistics cmdlet to retrieve information about the folders in a specified mailbox, including the number and size of items in the folder, the folder name and ID, and other information.

This parameter is available only in on-premises Exchange. This parameter is reserved for internal Microsoft use. This parameter is available only in the cloud-based service. Type: Microsoft. Is this page helpful?

Monitoring, reporting, and message tracing in Exchange Online

Yes No. Any additional feedback?One of the useful reports you can extract from message tracking logs is the daily email message traffic load for an Exchange server. I run this report almost every day we retain up to 30 days of message tracking logs so running every day is not required to look for any patterns or trends that may concern us.

The report can be quickly generated using Log Parser. Install it on the server and run the following query from the folder where the message tracking logs are stored. Pretty useful on its own, but if you plan to create graphical reports using this data you can save yourself a bit of time and let Log Parser generate the chart for you, as long as you have Office or the Office Web Components installed on the computer running Log Parser. He works as a consultant, writer, and trainer specializing in Office and Exchange Server.

Very useful script, thanks. Is there anything that needs to be modified in this string in order for it to process all of logs in the MessageTracking directory. Currently it will only process 19 out of 83 logs on one sever I have. The script works just fine, i was wondering if we can tweak this script for a particular exchange database, your help is appreciated. Hi paul thanks again for this useful article,just one question,how can i make this amazing report for a specific mailbox?

Paul, I am looking to have this script run everyday via task scheduler. It is looking for messages sent to each DL every day. So I manually ran this one with todays date, need to have it run each day with that days date and time I m stuck on how to get working, any ideas? Has to check these DL as well every day DistroList1 abc. So I manually ran this one with todays date, need to have it run each day with that days date and time.

Save the results as. Is it possible to get this report for subdomains? Company X hosts emails for 10 different domains. Would like to get a report of total mail volume for each domain. You can create any query you like.

Office 365 Exchange Auditing and Reporting - Mailbox Usage, Traffic Reports, etc

You can then modify the Log Parser query to filter to specific domains. Can I get that report in Exchange ? Hi Paul as i am planning to migrate from exchange to on premises. When i run your group command below.

Log Parser Studio comes with some preset reports for that. First of all, this is fantastic stuff — I was able to get this working on my Win7 Management workstation with no issues minor challenge though : I keep my Exchange Tracking Logs for 6 months in the Exchange Tracking Logs DIR so the resulting.

GIF is cluttered.

exchange get email statistics

Any thought as to why this happens? Statistics: ————- Elements processed: Elements output: 0 Execution time: 0. Thank you for sharing this script.

Can you tell me how to have it only report on yesterday date? I would like to run this script daily and export the data to another application of ours to graph it. This looks like it only pulls from a local or mapped folder for the logs there.What could be better than knowing your databases are distributed the way you would like, inside your DAG.

How much does it worth, to know the total number of mailboxes severed by each mailbox server. What if you could know the total size of mailboxes, and the average mailbox size in your company. This is what this Exchange email report is all about, and more. Know add to all this the ability to produce wonderful diagrams, to show you all that information, in a way that you can present to your management or team.

This was the objective of writing this script. I was inspired by the extraordinary script written by the great Exchange expert Steve Goodman. He wrote a wonderful script that is considered the defacto tool to monitor and report on Exchange environment, and he did a great work on updating the script to comply with each new version.

I had some communications with Steve as I am using big chunk of this script in mine, with some tweaks, and I added more modules and diagram to the whole thing.

S info, service health, up time details, beside Exchange and database highly aggregated information. Not only will you get a nice Dashboard describing your Exchange, you will get aggregated information about how much resources your email infrastructure is consuming in terms of server count, mailboxes and total storage.

What makes this script unique and outstanding, is the chart module. Nothing more exciting than parsing the output data in sorted nice looking charts. Four charts will be generated after running the script. Each chart is designed carefully to get the information that matters most to IT Professionals.

In this way, you will not get small crowded charts with hard to read data. Instead, the graph dimensions will be scaled dynamically according to the number of items to draw.

exchange get email statistics

Have you ever used the product team Exchange calculator, where you input your data and a nice formatted table get generated for all your databases, and their copy distribution, along with the activation preference? The Exchange email report script is intelligent enough to collect your DAG information, database copy locations, their activation preference, and then generate a similar live dashboard with a colored cell display, indicating a red alarm if a database is mounted on a non-preferred mailbox server.

Think about it for a moment. You can in daily basis, see if a database is mounted on a server that is not marked as the preferred mounting candidate for that database.

This is powerful I believe. The Exchange email report script will also present to you, a nicely formatted tables with aggregated information like the mailboxes per type, Exchange servers per role and version, and also mailbox and archives count, sizes and average size. The Exchange email report script ships with a new module to handle filtering and scoping. Maybe you just want get information from certain Exchange servers Now you can use the Server List filter and just write a comma separated list of servers.

Also, for each database, you will get a detailed information about the database and all its properties with smart thresholds that you can customize.